Terms and Conditions

Academic Event Services referred to as AES provides event management services to conference organisers. As part of that activity AES operates a number of web sites and portals and collects conference registration payments subject to the following terms and conditions. By accessing and using this website you acknowledge that you have read these conditions and agree, without limitation, to be bound by them.


At AES we are committed to the protection of personal information provided to us. We believe that respect for your privacy forms part of the ongoing trust we wish to develop with you. AES follows various principles concerning the collection, storage and use of personal information as outlined in the National Privacy Principles of the Commonwealth Privacy Act (1988).

To deliver on this commitment, AES has developed its policy concerning the management of personal information (the ‘Privacy Policy’). The elements of that policy can be viewed on our website.


The material contained in this site is the copyright of AES  and is protected by Australian and international copyright laws.

The site and the data in it are supplied solely for informational use. Apart from permitted uses under the Copyright Act 1968, and, except for the temporary copy held in your computer’s cache and downloading for private use, no part of the material or data contained in this site may be reproduced, altered, transmitted or re-used for any purpose whatsoever without the written permission of AES.

Intellectual Property

All content included as part of the AES website, such as text, graphics, logos, button icons, images, as well as the compilation thereof, and all software used on this site, is the property of AES or its suppliers and protected by Australia and international copyright laws. You agree to abide by all copyright notices, legends or other restrictions contained in any such content and will not make any changes thereto.

Each third-party content provider owns the copyright on content original to it including, without limitation, on the images, articles and other publications delivered or otherwise made available to you by the AES service (the “Publications”). Except as permitted by the Publication’s lawful owner, you acknowledge that you do not acquire any ownership rights by downloading copyrighted material.

Except as explicitly permitted under copyright law and by the features of the AES website, you may not modify, reverse engineer, publish, transmit, display, participate in the transfer or sale, create derivative works, or in any way commercially exploit or provide to a third party the content of the AES website, the Publications, or any portion of them without the express permission of AES and the copyright owner.

We do not grant you any licenses express or implied, to the intellectual property of AES or our licensors except as expressly authorized by these Terms or the AES License Agreement.

Website Content and Materials

The information and materials contained in this site (including these terms and conditions) are subject to change without notice. We may discontinue or make changes to the content of this site and the network at any time. Any dated information included in this site is current at the date of publication only, and we will not have any obligation or responsibility to update or amend such information.

Third-Party Content

The AES website may, from time, contain material (articles, publications, documents including downloadable documents) supplied by third parties. Accordingly, we have no editorial control over such content. Any opinions, advice, statements, services, offers or other information or content expressed or made available by third parties, including those available in the AES website, are those of the respective author(s) or publisher(s) and not of AES. AES does not guarantee the accuracy, completeness or usefulness of any content, nor will we be liable for any loss or damage caused by your reliance on information obtained through the AES website.

User Conduct

You may only use the AES website and associated services for lawful purposes and in accordance with these Terms, any operating rules established by AES and the AES License Agreement. AES reserves the right to refuse service, terminate accounts, or cancel orders in its sole discretion, including, without limitation, based on any activity by a subscriber in violation of these Terms.

No Warranties

This website is provided without any express warranties or guarantees, unless specifically stated and, to the extent permitted by law, without any implied warranties or guarantees.

Links to Third-Party Websites

Links to other websites may be provided from this site. In those circumstances we have no control over the content of those third party websites. We make no express warranties concerning the content of those other sites. In particular we do not warrant the accuracy, completeness or reliability of those sites for a particular purpose, nor do we warrant that such sites or their content are accurate, complete, and current or free of defects including but not limited to, viruses or other harmful elements. The user of this site will assume all risks and costs arising from the use of any website linked to this site.


This website is presented “as is”. We make no representations or warranties of any kind whether express or implied in connection with material on this website including but not limited to warranties as to merchantability, non-infringement of intellectual property or fitness for a particular purpose, to the extent to which such representations and warranties may lawfully be excluded.

You agree that we will not be liable for any loss or damage which you incur as a result of use of this website including without limitation, damage caused by access delays, computer viruses, system failure or malfunction which may occur in your use of the website including hyperlink to or from third party websites.

To the maximum extent permitted by law we disclaim liability for any direct, indirect, incidental or consequential damage of any kind related to your use of this site.


You agree to indemnify and hold harmless AES and any affiliated organisations, and its directors, officers and employees from any claim or demand including reasonable legal fees, made by any third party due to or arising out of your use of this site or any violation of these terms and conditions.

Goods and Services Tax

AES adds Australian Goods and Services Tax (GST) to purchases according to Australian Law. Australain Law states that if a service (a conference) is delivered primarily within Australia then the provider must charge Australain Goods and Services Tax and provide a Tax Invoice regardless of where in the world the registration payment was made from.

Credit Card Cost Recovery Fee

We pass on the fee the credit card processing gateway and associated banking system charge us. We make this explicit along with any local taxes rather then hiding them in your registration fee.

Special Terms and Conditions

Any Special Terms and Conditions included in the Registration Product Description of a registration product that you purchase are included in your agreement to these Terms and Conditions and take precedence over any conflicting parts of theses Terms and Conditions.

Your Feedback

We welcome enquiries or feedback on AES, its products or any ideas you may have. Unless specifically stated by you we shall treat any information you provide us with, as non-proprietary and non-confidential.

How to Contact Us

If you have any questions or concerns regarding our Privacy Policy or our use of your information, please contact us at the following address:

Academic Event Services

Unit 13 38-46 South Street

Rydalmere NSW 2116 Australia

e-mail privacy@academiceventservices.com

Phone +61280056663

Fax +61297554726